Knowledge Team Assistant Trainee

European Schoolnet is searching for a full-time Knowledge Team Assistant for its office in Brussels.

European Schoolnet is the network of 30 European Ministries of Education, based in Brussels. As a not-for-profit organisation, we aim to bring innovation in teaching and learning to our key stakeholders: Ministries of Education, schools, teachers, researchers, and industry partners. Since its founding in 1997, European Schoolnet has used its links with education ministries to help schools make effective use of educational technologies, equipping both teachers and pupils with the skills to achieve in the knowledge society.

In particular, we pledge to:

• Support schools in achieving effective use of ICT in teaching and learning
• Improve and raise the quality of education in Europe
• Promote the European dimension in education

The Knowledge Team is responsible for the main research outputs and knowledge-building activities within EUN. The team’s remit is to ensure that EUN develops as a think-tank offering its members grounded evidence on innovation and ICT in education on which they can build policies and visions for their national strategies. The team is responsible for designing appropriate tools for information collection, depending on the topic being addressed and the target audience (e.g. questionnaires, case study grids, expert interviews, peer learning visit guidelines etc.); analysing and comparing national information; and producing various user-friendly outputs, such as studies, literature reviews and policy recommendations, appropriate to our users.

Main tasks of the trainee:

• Administrative and financial support: drafting and follow-up of contracts; day-to-dayproject administration; financial organization and follow-up (using EUN’s in-house accounting software for introducing new contacts, requesting approval for and keeping track of expenditures); following partners’ payment and reimbursement etc.; liaising with third-party service providers (designers, translators and other sub-contractors), following-up their work, contracts/payments; keeping record of all project related correspondence and other relevant documents with partners, the European Commission, sub-contractors and the general public; preparing mission orders and expense notes.

• Logistical support to projects and activities managed by the Knowledge Team: reserving meeting rooms; organizing project meetings, events and workshops as required; liaising with travel agencies and hotels for meeting participants; purchasing online articles etc.

• Drafting: preparatory documents for meetings; minutes of meetings; emails to be writtento project partners at various levels; contributing to project brochures and newsletter texts; assisting in the production of project deliverables from the content and formatting perspectives etc.

• Editing: proof-reading, editing and formatting documents and reports, data compilation,etc.

• Communication activities: updating project’s mailing lists and partners’ information;assisting in the dissemination of the Knowledge Team’s publications and projects; updating EUN newsletters with news from the Knowledge Team; taking part in presentations when required.

Required skills:

• Fluent written and spoken English
• Very good knowledge of written and spoken French is highly desirable (and any other EU language is also a bonus)
• Strong organisational skills
• Problem-solving attitude and ability to react to fast changing situations promptly and appropriately
• Excellent level of computer literacy (Excel and PowerPoint skills, as well as the ability to use online tools such as Google Docs and DropBox are essential)
• Excellent editing and formatting skills
• Financial monitoring experience (costing, budgeting, reporting, tracking etc.) and background in EU funded programmes are an assetExcellent communication skills
• Preferably a background in education (but other specializations may be considered)
• Ability to work independently and in a team
• Ability to multi-task
• Ability to work in a multilingual and multinational working environment
• Ability to meet tight deadlines

Duration: 6 months internship

Starting date: Monday 2 September

Remuneration: circa EUR 1000

Deadline for applications: 23 August

How to apply:

Please apply by email to Caroline Kearney (caroline.kearney@eun.org), Education Analyst & Project Manager, with Michela Pagano (michela.pagano@eun.org), Knowledge Team Assistant, in copy, enclosing a CV and a covering letter in English. Only short-listed candidates will be contacted.